All information will be collected in accordance with the Privacy Act 1993.
We will provide families and whanau with a clear understanding of the reasons for collecting information and will request consent where necessary.
In relation to collection of information from adults:
- We will collect any information directly from the person concerned
- We will always explain what the information will be used for and who else may be given the information
- We will only use such information for lawful purposes and with the person’s permission
- We will only collect information for specific, relevant purposes
- We will ensure confidential information is on password-secure computer files or in locked drawers. Those who are entitled to see this information will sign a declaration undertaking to only use it for the purposes for which it was collected
- We have security systems on the premises and on the computers
In relation to collection of information from or about children:
- We will only use the information for the purpose for which it was obtained
- We will inform parents of why we collect information, how it is used and how it is stored
- Parents have a right to access all information held about themselves or their children
- We will gain parental consent before sharing information
- Relevant staff are informed of situations where parental consent is not given
- Extra care will be taken where there are custodial issues, especially in relation to who may pick up a child
- If the child’s parents are not living together, the separate permission of each parent will be sought, unless a specific agreement with the parents or a court order is made to vary this
We have a Privacy Officer who is responsible for ensuring that the children’s parents and caregivers have a clear understanding of our information collection and management processes.
If a researcher or other person wants to observe or gather data on a child/ren, parents will be consulted and consent sought. The researcher will be required to sign a form that states the conditions of use of such information.
At the core of the Privacy Act are 12 core principles that underpin our policy. These are outlined by the Privacy Commission online at privacy.org.nz/information-privacy-principles.